Purchase Order Management Software

This purchase order software is simple to use and benefit from and with the proper use of passwords and permissions, nearly all users in your company can use this system at some level. For example, some maintenance technicians may only have permissions to requisition spare parts whereas others, such as the maintenance manager, could possibly approve high cost line items on a requisition. Permission settings that require multiple electronic signatures for line item approval of purchase. Once spares have been approved for purchase, another user, (purchasing agent) may create a purchase order for the items.


MaintSmart purchase order software also provides for inventory and purchasing from acquisition to usage of spares on equipment for work orders, preventive maintenance, down time or other reasons. Request for Quote (RFQ) is also included so that an RFQ may be created and then emailed to the vendor. Convert quoted prices on an RFQ to a purchase requisition with one button click. Report and analyze spare parts usage for all equipment maintenance and quickly report on the costs associated with equipment ownership.


Parts linking work orders or preventive maintenance task lists automatically use parts when the PM or work order is created or closed. Perform an audit with the assistance from the Physical Inventory audit screen. You may also Barcode your spares for reliable and quick check out from the parts bin.


Inventory and purchasing analysis components provide extensive analysis data with reports and charts. For a graphical display of spares, use the inventory tree view. This tree view provides a simple way for the user to drag and drop parts to create a purchase requisition.


More Purchase Order Software Benefits

Four Ways to Create Purchase Requisitions: Create from dashboard automatically, convert an RFQ into a requisition, drag and drop parts to create a requisition and of course manually from the requisition screen.

Purchase Order Formats: Multiple purchase order formats to choose from.

Purchasing Reports: Many purchase order reports available. Reports by account, cost center date period, vendor and more.

Duplicate Purchase Orders: Duplicate common or reoccurring purchase orders then tweak as needed by removing or adding spares items if needed.

Reports for Received Spares on Purchase Order: Create a part location report, a parts received by report and generate barcode for the received parts all with one button click each.

Invoice Tracking: Enter and track open and closed invoices.

Inventory Requisitions: Create spare parts requisitions several different ways: from a RFQ, from the Inventory Tree, from the Hot Sheet or requisition screen.

Compare to ERP: With this CMMS Software system, you can cancel your costly ERP subscription and rely completely on MaintSmart for a fraction of the cost.


How to Create a Purchase Order
Purchase Order
Four (4) Ways to Create a Purchase Requisition
Purchase Order Analysis Query-Builder

MaintSmart Software, Inc. 2455 Maple Leaf Suite #D North Bend, Oregon 97459 United States of America

+1.541.751.0450 (phone) +1.888.398.0450 (toll-free USA/Canada)

skype: 'maintsmart' Email